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Configuring Agency Cards & EasyPay

Manage the payment methods your agency uses to pay airlines and suppliers. Saved cards can be reused during booking without re-entering details.

Overview​

Navigate to Agency Admin > Account > Supplier Payment Cards. The page serves two main functions:

  1. Manage Saved Payment Cards: Cards configured by your agency.
  2. Shared Payment Methods: Cards shared with you by other agencies (e.g., a parent agency).

Manage Saved Payment Cards​

This section lists all your configured payment methods.

Key Attributes:

  • Payment Method: The type (e.g., Credit Card, IATA EasyPay).
  • Name: An internal label (e.g., "Air India OB Fee", "Corporate MasterCard").
  • Back Office Account Code: Connects the payment to your accounting system (Critical for reconciliation).
  • Enabled: Toggle to activate (Green) or deactivate (Grey) the card for use.
  • Shareable: Toggle to share this card with your sub-agencies.

Supplier Payment List

Supplier Payment List

Shared Payment Methods

Shared Payment Methods

Adding a New Supplier FOP (Form of Payment)​

To add a new card:

  1. Click Add Card. A new page "Add Supplier FOP" will open.
  2. Select Payment Method (Mandatory): Choose from the dropdown (e.g., Credit Card, IATA EasyPay).
  3. Name (Mandatory): Enter a recognizable label (e.g., "Main Corporate Card").
  4. Back Office Account Code (Mandatory): Enter the specific code from your back-office system to map transactions correctly.

    Note: Without this code, accounting reconciliation may fail.

  5. Enable Toggle: Turn this ON to make the card active for booking and ticketing. Keep it OFF if you are still verifying details.
  6. Shareable Toggle: Turn this ON if you want to allow your sub-agencies to use this payment method.
  7. Data Collection (Enable for Card Type):
    • (Optional) Turn this ON only if specific card types require extra validation details during the transaction. Leave OFF for standard use.
  8. Click Add Card to save.

Add Supplier Payment Method

Add Supplier Payment Method

tip

Once enabled and shared if necessary, these cards will be available in the Travel Workbench Payment Page.

Managing Existing Cards​

  • Edit: Click the edit icon to modify details like the Name or Account Code.
  • Delete: Remove outdated payment methods.
  • Toggle Status: Quickly enable/disable a card or change its sharing status directly from the list view.